Affidavits and Exhibits: What You Need to Know Before Your Notarization Appointment

Many people are familiar with affidavits, but fewer understand the role that exhibits play in sworn documents used for court proceedings and other legal matters.

What Is an Exhibit?

An exhibit is a document that is attached to and referenced within an affidavit. Common examples include contracts, photographs, emails, bank statements, identification documents, or other records that support the statements made in the affidavit.

Each exhibit is labeled (Exhibit A, Exhibit B, Exhibit C, etc.) and must be specifically referenced in the affidavit. For example, the affidavit may state that a document is "attached hereto as Exhibit A."

Do Exhibits Need to Be Notarized?

Whether exhibits require notarization depends on the requirements of the court, government agency, or organization receiving the documents. In many cases, exhibits must be marked with an exhibit certificate or exhibit stamp that is signed by the commissioner or notary administering the affidavit.

If you are unsure whether your exhibits require certification, it is important to ask the receiving organization directly. A notary public cannot determine these requirements for you or provide legal advice regarding what your particular matter requires.

Why Are Exhibit Stamps Important?

When exhibits require certification, each exhibit must be properly stamped and signed to establish that it forms part of the affidavit. This creates a clear connection between the sworn statements in the affidavit and the supporting documents attached to it.

Missing exhibit certificates or stamps can result in exhibits being rejected or treated as separate documents that are not part of the sworn evidence.

Notary Fees for Affidavits with Exhibits

When exhibits require certification, the notary must sign both the affidavit and each exhibit. As a result, fees are typically charged for each notarial act performed.

For example:

• 1 affidavit with no exhibits = 1 notarization

• 1 affidavit with 2 exhibits = 3 notarizations

  
  

Because each exhibit requires additional review, stamping, and signing, the overall notarization fee will generally increase based on the number of exhibits attached.

Preparing for Your Appointment

Before meeting with a notary, ensure that:

• Your affidavit is complete and ready for signing.

• All exhibits are clearly labeled and referenced in the affidavit.

• You have confirmed with the receiving organization whether exhibit certification is required.

• You bring valid government-issued identification.

Having your documents properly prepared can help avoid delays and ensure your affidavit and exhibits are accepted by the intended recipient.

If you need an affidavit commissioned or exhibits certified, contact Affordable Markham Notary Public to schedule an appointment.

Example:

Below is a screenshot taken from the Federal Court Rules which applies to Court Documents.

You can find more information on the requirements for Federal Court here: https://laws-lois.justice.gc.ca/eng/regulations/sor-98-106/page-5.html