Privacy and Record Keeping at Affordable Markham Notary Public

At Affordable Markham Notary Public, we take your privacy and the confidentiality of your personal information seriously. As a notary public office in Ontario, we follow applicable professional requirements and standards, including those established by the Law Society of Ontario (LSO), where applicable to the services being provided by our licensed professionals.

As part of our professional obligations and record-keeping practices, we maintain records of notarized documents and the identification relied upon to verify a client's identity. This helps ensure that our services are properly documented and that we can maintain an accurate record of the services provided.

How We Protect Your Information

We take reasonable steps to safeguard the personal information entrusted to us:

• Secure Digital Storage: Client records are maintained digitally in encrypted, password-protected systems.

• Restricted Access: Access to client records is limited to authorized notaries who require access for their professional duties.

• Confidentiality: We treat all client information as confidential and do not disclose personal information to third parties without proper authorization or another lawful basis for disclosure.

• Document Handling: Original documents are returned to clients following their appointment. We do not retain unnecessary paper copies, and duplicate copies are securely shredded.

Why Do We Keep Records?

Maintaining proper records serves several important purposes, including accountability, verification, and fraud prevention. If the document is subsequently altered or disputed, our retained digital record can help establish what document was presented to us and notarized at the time of your appointment. We are committed to handling your information responsibly, maintaining confidentiality, and treating every client's documents with care and professionalism.