Understanding the Statutory Declaration for a Name Change (Ontario): What It Is and How to Properly Commission It

If you’re applying for a legal name change in Ontario, one of the key documents you may need is a statutory declaration. While the form itself may seem simple, many people are unsure about how to complete it correctly, especially when it comes to commissioning.

This guide will walk you through what a statutory declaration is, why it matters, and how to get it properly commissioned so your application isn’t delayed.

What Is a Statutory Declaration?

A statutory declaration is a formal statement where you declare that certain information is true. It is commonly required as part of a name change application to confirm your identity, your current name, and the name you wish to adopt.

Unlike an affidavit, a statutory declaration is affirmed rather than sworn, but it still carries legal significance. That means it must be completed properly to be accepted.

Why Does It Need to Be Commissioned?

Commissioning is a required step that makes your declaration legally valid. When your document is commissioned, an authorized official:

• Verifies your identity

• Watches you sign the document

• Confirms that you understand and affirm the contents are true

If your statutory declaration is not commissioned correctly, your name change application may be rejected or delayed.

Who Can Commission Your Document?

In Ontario, your statutory declaration must be signed in front of an authorized official, such as:

• A Commissioner for Taking Affidavits (Commissioner of Oaths)

• A Notary Public

These professionals are legally authorized to witness your signature and complete the commissioning section of your document.

What to Expect at Your Appointment

The process is quick and straightforward:

• Do not sign your document beforehand – you must sign it in front of the commissioner or notary

• Bring valid government-issued photo ID

• Attend your appointment in person

• Affirm that the contents are true

• Sign the document and have it officially commissioned

Most appointments take just a few minutes when you come prepared.

Common Mistakes to Avoid

To prevent delays, make sure you don’t:

• Sign the document before your appointment

• Forget proper identification

• Have the document witnessed by someone unauthorized

• Submit the form without commissioning

Ready to Get Your Statutory Declaration Commissioned?

At Affordable Markham Notary Public, we make the process simple, fast, and stress-free. Whether you’re completing a name change application or any other legal document, we’re here to help ensure everything is done correctly the first time.

Book your appointment today and get your statutory declaration commissioned quickly and professionally.

We offer flexible appointments and friendly, reliable service you can count on.

The complete Application to change an adult's name can be accessed here: https://forms.mgcs.gov.on.ca/dataset/bb9e0c19-8f5f-4333-b9f3-db1fbc25978a/resource/45fd14d3-0bfc-49bb-8df9-40ef281b9226/download/11155e.pdf

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